Implementing WeaverPRM™ for Property Inventory and Workflow

Overview

DSNI LogoThe Dudley Street Neighborhood Initiative (DSNI) found it increasingly difficult to manage all their housing-related data in spreadsheets, databases, and files. In an effort to streamline and consolidate both their property inventory and homeowner information, they implemented WeaverPRM for their community land trust program (Dudley Neighbors Inc.), resulting in better tracking, workflow, and communication, which in turn allowed them more time to concentrate on building their community.

Managing Multiple Data Sources

The focus of Dudley Neighbors Inc. (DNI) is on community services, with information management being an important but secondary concern. DNI stored data in a variety of flat spreadsheet files, some access databases, and many file cabinets. While each piece of the puzzle worked to hold data, anyone needing information also needed to know where to find it. In addition, using all of these disparate methods made connecting information from one file to another time consuming.

How WeaverPRM Helps

“We chose WeaverPRM for its ability to inventory our properties and track workflow, projects, grants, and construction,” said Jason Webb, director of Dudley Neighbors Inc. at DSNI. “In addition, the system has greatly enhanced our ability to track communication with homeowners and create reports for our different constituents, including our board of directors, foundations, and homeowners.”

Implementation and Ongoing Development

Jones Payne converted and imported all of DNI’s data directly into WeaverPRM, simplifying the transition and minimizing the burden on DNI’s resources. DNI and The Jones Payne Group have created a close working relationship that makes continuing development on WeaverPRM possible, from making small adjustments to adding on entirely new modules that meet DNI’s needs. DNI now uses WeaverPRM as a tool to save time and increase efficiency in managing inventory, workflow, and communication. As a result, WeaverPRM has allowed DNI to bring greater focus and time to its community-building role.

“We chose WeaverPRM for its ability to inventory our properties and track workflow, projects, grants, and construction.” – Jason Webb, director of Dudley Neighbors Inc. at DSNI.